Some meetings result in productive brainstorming and solid decisions. Others are a waste of time.
In a post for About Money, Art Petty details the five types of meetings to watch for—and to scratch from your calendar.
"Meetings are priceless opportunities to connect, communicate, build relationships, and stimulate creative problem-solving. They are also opportunities ripe for overuse and even abuse," Petty writes. "Use these forums for the right reasons by architecting them to focus on key issues, solicit ideas, and importantly, respect the time that everyone puts into the sessions."
1. Meetings first thing Monday morning
To properly prepare for these staff meetings, people end up working Sunday night, which may lead to resentment.
Instead, try pushing the gathering to Monday afternoon or even Tuesday morning.
2. Person-by-person status updates
Going around a table and asking each person to share their updates generally results in people tuning out quickly.
If these meetings are important to your business, implement rules around what to focus on, such as news that will affect multiple groups in the room.
3. Recurring, purposeless meetings
Meetings tend to remain on calendars long after they're necessary, taking up time.
Go through all recurring meetings involving you and your team and determine whether the gathers are still worth holding.
4. Brainstorming session for phrases
It's inefficient and ineffective to get a group together and try to write a mission, vision, or statement together. The end product is not cohesive and no one truly supports it.
Instead, write a draft of the item yourself and then bounce it off a few trusted colleagues. Once you have a pretty solid product, ask the group for feedback and edits.
5. Strategy outline meetings
Strategy planning involves more than crunching target numbers and conducting a quick analysis of strengths, weaknesses, opportunities, and threats.
Instead of pulling people into a meeting, invest in a qualified, experienced strategy advisor or facilitator (Petty, About Money, 7/31).
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