Many institutions collect and validate space data by delegating the responsibility to departments and units. In theory, the process is straightforward. Facilities sends a spreadsheet summarizing a unit’s current space allocation to the department chair. The chair then assigns someone, typically a unit administrator, to update the spreadsheet and send it back to facilities. In reality, Facilities rarely receives accurate data from units. One reason for this inaccuracy is that unit contacts often find the spreadsheet format cryptic and inaccessible.
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Enhancing Space Data Collection and Validation