As space becomes tighter and revenue declines restrict new construction, most institutions are actively seeking to better use existing space.
A critical first step in better utilization is obtaining an up-to-date and comprehensive campus space inventory. A current inventory equips facilities leaders with reliable data to advocate for better space utilization and helps drive better space decision making from facilities departments, space committees, and other stakeholders.
However, gathering current space information can be challenging. Institutions typically use a combination of the two approaches outlined below—but both have drawbacks that can lead to failure.
The first approach institutions use in collecting space data is to have facilities own the collection and validation of data. The second approach is delegating the responsibility for validation to departments and units.
Almost all institutions have room to improve their data collection and validation process. To help facilities leaders perfect data collection and improve unit-owned data validation, our new report, Enhancing Space Data Collection and Validation, details ways to streamline data collection, maximize data accuracy, and ensure units are active participants in the collection and validation process. The report also previews a third emerging approach to approach to data collection: leveraging technologies that automate the collection of space data.
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Harnessing automated data collection to optimize space utilization